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COVID-19 GUIDANCE
FOR SPORT

Jersey’s Safe Exit Framework – Level 1

The Government of Jersey moved to Level 1 of the Safe Exit framework on 8 August 2020. The following guidance applies from this date.

Level 1 represents a move towards a ‘new normal’ and has within it some positive changes for sporting and physical activities, allowing some clubs and associations to return to play.

However, the final guidance for Level 1 is different to the draft version previously published and there are some higher risk activities (related to COVID-19 transmission) that remain severely affected, particularly; high intensity indoor activities; outdoor sustained close contact sports and close facing contact sports. Jersey Sport will therefore be working on behalf of sport and with each of these sports to look at what support is required.

The move to Level 1 only represents a small package of change and the Government of Jersey have stated “islanders should not assume any further relaxations following this point. As we are looking towards Autumn, on the understanding of COVID-19 at this time, the Government’s Scientific and Technical Advisory Cell (STAC) has advised we cannot be certain that conditions will remain safe – and accordingly further relaxation of public health measures cannot be assumed.”

Please also note that the Government of Jersey have announced there will be a significant step up in adherence and enforcement of public health guidelines.

At all times, please follow the Government of Jersey’s health advice.

 

Jersey Sport Contacts

Please get in touch to discuss the issues surrounding COVID-19 for your sport:

Sports that begin with letters A – M, please contact: James Tilley, Head of Sport, Schools and Business, T. 757710
Sports that begin with letters N – Z, please contact: Catriona McAllister, CEO, T. 757714
• Or email us at: coronavirus@jerseysport.je

New in Level 1

Summary of the changes from Level 2 to Level 1:

Showers/changing rooms can reopen for use by customers, guests and participants only. These facilities are not for use by the general public. The principles and guidance for opening showers and changing rooms can be found in the relevant section below.

• Sport and recreation activities that involve ‘close fleeting contact’, where participants are within the minimum physical distance of 1m of each other, will now be permitted in the following environments, only when the close contact is fleeting in nature (a few seconds at a time):
o outdoor at any activity intensity level
o indoor at low to moderate activity intensity levels.

‘Close facing contact’, is where participants faces are within the minimum physical distance, for that level of activity (detailed below), of each other and breathing directly towards each other e.g. many martial arts activities. This is considered the highest risk scenario as participants will be directly exchanging respiratory droplets which is the main transmission route for COVID-19. Given the risk in these scenarios, close facing contact is strongly discouraged in indoor and outdoor environments.

High-intensity indoor sport and physical activity is not permitted.

• A revision of the fallow period (down time after activities for airborne contaminants, including respiratory viruses, to settle) before cleaning can resume. The recommended minimum fallow period for all activity levels is 10 minutes.

Group activities for 3 – 12 year olds may operate in a bubble, following relevant guidelines.

Detailed events and gatherings guidance, including requirements for gatherings of over 20 people. The maximum event or gathering size for organised sport remains at 40 people.

Soft play centres / facilities that provide large, soft, synthetic or plastic equipment, that cannot practically be sanitised between use by different households, must remain closed.

• Venues are advised to only play low volume, ambient background, music to avoid people leaning into one other when talking; shouting or singing along which increases the risk of spreading respiratory droplets.

Who does the guidance apply to and scope?

This guidance is for businesses, clubs and associations that operate indoor and outdoor sport and recreation facilities and/or provide indoor or outdoor sports and activity services (‘indoor and outdoor activity businesses’). It supports operators in identifying how they can adapt their practices to significantly increase safety for staff, volunteers, customers, and users in the context of COVID-19 in Jersey.

Sports and recreation facilities play a vital role in ensuring the ongoing health and wellbeing of Islanders. A managed return to activity, whilst ensuring that public health measures are maintained, will benefit both the mental and physical wellbeing of Islanders. However, the safety of customers, staff, volunteers, and their families remain the absolute priority.

It is important to remember and consider all ongoing health and safety considerations, especially at a time where businesses and venues are not operating as normal and where staff, who normally take responsibility for particular aspects of risk management, may not be present.

The guidance provides the basis for each operator to develop their own operating guidance for customers, staff, volunteers, and supply chains. It helps them to consider the risks and mitigation measures that they will need to put in place to address COVID-19 as well as the day-to-day operational risks.

It is not intended to be exhaustive in covering every possible scenario but aims to provide a clear direction for the sector. Nor is it intended to cover all aspects of every business. In some areas of activity and exercise provision there will be guidance provided by professional and governing bodies that should be referred to but with local guidance being the minimum requirement.

General Principles for Level 1

This guidance is in addition to the general advice for all businesses and workplaces during COVID-19. This covers overall risk assessments, general hygiene, looking after your staff and physical distancing, amongst other things.

• If you cannot follow the general public health, business advice or other related guidance then you should not open.

• Outdoor presents a lower risk of transmission than indoor activities. Indoor activities should be well ventilated.

• Fewer people exposed to each other the better.

• Efforts should be made to maximise distance between participants in higher risk activities.

• Activities should be sufficiently risk assessed and mitigation put in place to minimise the potential transmission of COVID-19.

Categories of Physical Proximity

Two categories of physical proximity are defined as follows:

Close fleeting contact – where participants are within the minimum physical distance, for that level of activity (detailed below), of each other, for example a football tackle.

Close facing contact – where participant’s faces are within the minimum physical distance, for that level of activity (detailed below), of each other and breathing directly towards each other. This is considered the highest risk scenario as participants will be directly exchanging respiratory droplets which is the main transmission route for COVID-19. For example, many martial arts activities.

Outdoor Sport and Physical Activity

Sport and physical activity may occur outdoors, at any activity intensity level with 1m physical distancing.

For the purposes of outdoor sport and physical activity, participants may be in ‘close fleeting contact’ (defined above). For example, a brief tackle in football.

‘Close fleeting contact’ should be kept to a minimum. This may involve adapting training exercises and minimising match-play time within training sessions.

‘Close facing contact’ is currently strongly discouraged everywhere, even in outdoor sporting environments.

Physical distancing should always be maintained at breaks and before / after the activity.

Indoor Sport and Physical Activity

High intensity indoor sport and physical activity is not permitted.

Indoor sport or recreation facilities can remain open for low and moderate intensity sport and physical activity only. Appendix One at the bottom of this page details the Rate of Perceived Exertion Scales which provides a full definition of both low and moderate intensity. For absolute clarity, levels 1 – 5 are permitted. Level 6 and above are prohibited.

‘Close fleeting contact’ (defined above) sport and physical activity may resume indoors BUT only when close contact is fleeting in nature (a few seconds at a time) and only for low or moderate intensity activities.

‘Close fleeting contact’ activity should be kept to a minimum. This may involve adapting training exercises and minimising ‘match-play’ time within training sessions.

Indoor ‘close facing contact’ is strongly discouraged.

Physical distancing should always be maintained at breaks and before / after the activity.

Ventilation/ air handling

• If you wish to seek expert advice regarding air handling systems, there are five mechanical and electrical consultants in Jersey; Hartigans, Henderson Green, BGT, Jersey Energy and Ennis.
• When undertaking a risk assessment and safety planning, facilities should consider how to improve/ increase ventilation in order to achieve maximum air replacement/exchange rates which ensure that air containing respiratory droplets and aerosols is not recirculated. This means:
o ensuring that any air handling systems replace and do not recirculate air
o using natural ventilation like windows and doors as much as possible
o having effective air filtration systems.

Fallow Periods

• Fallow periods and cleaning – after indoor sport and activities down time or a ‘fallow period’ is required before cleaning can resume. This is important as it allows sufficient time for the airborne contaminants, including respiratory viruses, to settle.
• The recommended minimum fallow period for all activity intensity levels is 10 minutes.
• During the fallow period the area should be unoccupied. After the recommended fallow period (a minimum of 10 minutes) cleaning should be undertaken.

Group Activities for 3 -12 Year Olds

Sports clubs, associations and businesses who offer group activities, for children aged 3 – 12, children may participate within a group bubble (a maximum of 30 staff / volunteers and children) and each bubble will be apart from other bubbles.

The bubble approach for this age group allows no physical distancing between the children within each bubble.

Any setting looking to apply the bubble approach should follow the after-school and holiday club guidance.

Bubble Key Guidance

Physical distancing of one metre between adults from a different household is recommended. Physical distancing between adults (e.g. coaches or instructors) and children should be one metre where possible but if not possible, close contact is recommended to be kept as short a time as possible and no longer than 15 minutes.

Pick up and drop off should be coordinated to reduce the numbers of adults in order to support adherence to recommended physical distancing where practical.

Given the age range (3-12) of children attending after school / holiday clubs, as far as practical, the following approach should be followed:
Same group – children stay in the same groups at all times. Different groups are to avoid mixing during the day, or on subsequent days. Where children attend irregularly and/or there is no pattern to their attendance in any given week they should be in the same bubble each time they attend.
Same location – ensure that wherever possible children use the same room or area (this could be a sectioned off part of a hall) throughout the day and on subsequent days.
Same facilities – if possible assign toilets to set groups of children. Consider allocating specific areas of the outdoor area for each group.
• It is preferable for the same staff or volunteers to be assigned to each group and where possible they should not move between different groups of children.
• Settings should record which children are in each group, which location and facilities they are assigned to and which staff are associated with each group. This will facilitate contact tracing and cleaning should someone become symptomatic or test positive. It is accepted that in order to provide sufficient cover or to support a child, staff will need to go into more than one area, however, this should be minimised as much as possible.
Visitors to the premises should be kept to an absolute minimum. A register must be in place to record the contact details of all those that are on site each day such as parents, approved contractors and external agencies, in addition to a register recording which children are present within each group.

Settings will need to consider the use of staggered break and lunch times, to minimise the number of children and young people moving around the setting at the same time. The intention should be that mixing of bubbles is avoided, wherever possible, and minimised where it cannot be avoided.

Gatherings and Spectators

This guidance in its entirety applies to all types of public events and gatherings, and private events and gatherings (including those in restaurants, hotels, and where hosted under a P49 licence), live music, school performances, sporting events, and gatherings in places of worship.

For performing arts venues (theatres, cinemas, concert halls) and sports venues providing for seated audiences, this guidance applies until the point at which a venue-specific safe opening plan for the Autumn (October onwards at earliest) is agreed with the Government in line with public health guidance.

This guidance is in addition to the general public health guidance for all businesses and the specific guidance that is in place for food and drinks services, licenced premises and live music and singing.

Introduction

Large gatherings have been a significant catalyst of transmission of COVID-19 internationally. A cautious approach to events and gatherings is therefore appropriate.

All larger gatherings (including public events, marriage ceremonies, organised sports, community and group activities and similar) therefore remain limited to a maximum of 40 people. All larger gatherings must be controlled, having a designated lead organiser, and fully meeting the guidelines on gatherings and events.

An exception to this limit has been made for funeral services. Funeral services may take place with up to a maximum of 80 people, under the same guidelines. Organisers should be mindful of the potential additional risk of bigger gatherings and follow public health guidelines assiduously.

Organisers of public events must, as per normal practice, gain permission of the Bailiff’s Panel. Find further details on Bailiff’s permission.

Uncontrolled events and social gatherings for under 20 people continue to be permitted where the general public health guidance on physical distancing and hygiene can be adhered to. Events and gatherings of over 20, which cannot be controlled in adherence to this guidance should not take place.

Principles for events and gatherings

Social gatherings are a known catalyst for the spread of COVID-19.
COVID-19 is transmitted from person to person through respiratory droplets and contact with contaminated surfaces, and the risk of transmission appears to be proportional to the closeness (less than 1 metre) and frequency of the interaction between an infected individual and an individual who is not infected.

One of the key elements of events is that people are generally being brought together over prolonged periods of time that know each other or have a common interest. This means that they are more likely to have close contact with greater numbers of people than in other situations.

There is a spectrum of risks associated with the type of event or gathering:

• Events of a transient nature, held outside, present a lower risk for COVID 19 transmission.
• The consumption of alcohol reduces people’s ability to maintain physical distancing.
• Loud music encourages people to speak loudly, shout and lean into one another, increasing the risk of respiratory droplets passing from one person to another.
• Gatherings inside increase the risk of COVID 19 transmission.

In such high-risk situations, where large numbers of people may come into contact with an infected individual, the potential for a significant hotspot of infection linked to the event is increased. This could have a significant impact on the wider Island population. By limiting the total number of attendees, events can be allowed to proceed but the wider risk to the Island is minimised.

Events and gatherings over 20 people must be managed in a controlled way to ensure that the public health measures that reduce the transmission of COVID-19 are followed.

The key considerations are:

• Assigning a designated lead organiser with responsibility for the event, who is accountable under health and safety legislation
• Ensuring that a full risk assessment is undertaken and implemented via a safety plan which fully addresses and mitigates all COVID-19 public health risks
• Ensuring that relevant information is provided to and obtained from attendees ahead of the event
• Ensuring that the maximum numbers guidance is not exceeded
• Ensuring that all areas, inside and outside, are appropriately managed to maintain safe distancing and hygiene
• Ensuring adherence to relevant sector-specific guidelines
• Ensuring maximum levels of ventilation – outdoor events are preferred
• Encouraging events that enable people to engage in parallel activity rather than collective activity, so avoid the creation of a crowd
• Managing the safe consumption of alcohol
• Ensuring that the event should not deliberately attract international visitors
• Ensuring that music must be kept at a low level, to avoid encouraging shouting and/or singing which are a proven transmission risk
• Ensuring that viable arrangements to enable contact tracing are in place

Full detailed guidance for events and gatherings should be read and understood at on gov.je.

Communal Showers and Changing Facilities

Showers/changing rooms can reopen for use by customers, guests and participants only. These facilities are not for use by the general public.

Principles for opening shared showers and changing rooms

The use of communal changing facilities can be used so long as specific additional hygiene and control measures are followed to ensure this risk of virus transmission is minimised.

Normal cleaning frequencies will need to be increased depending on how often the facilities are used. For example, if there is a high level of usage, the normal cleaning frequency should be doubled. This will need to be on a case-by-case decision as cleaning frequencies may vary throughout the day depending on the number of users of the facilities. Hard surfaces that are touched frequently (for example door handles, grab rails, etc.) should also be cleaned more frequently in addition to standard cleaning protocols.

In addition to increasing the frequency of cleaning by the organisation, each person using a shower should be encouraged to clean the shower and changing area they have used immediately after use.

Venues with shared showers, washing and changing facilities should follow the following guidance:

• Introduce staggered start and finish times to reduce congestion and contact at all times
• Based on the size of each facility, determine how many people can use it at any one time to maintain a distance of one metre
• Introduce enhanced cleaning of all facilities throughout the day and at the end of each day
• Cleaning should include all areas likely touched by hands including sinks, shower trays and shower curtains. Tiles and grouting should also be regularly checked for condition and cleaned
• Users should be asked to clean the shower and changing area they have used after use
• Any showers that do not appear to have been used for a while should be left to run with hot water before use
• Provide disposable: cleaning cloths, gloves and aprons and ensure they are always available to use by those using showers
• Provide a cleaning solution for those using shows to use. The standard disinfectant used within the organisation should be checked to ensure that it is effective against enveloped viruses. If not, consider providing a solution consisting of either: a combined detergent disinfectant solution at a dilution of 1,000 parts per million available chlorine OR a household detergent followed by disinfectant (1,000 parts per million available chlorine)
• Provide suitable and sufficient rubbish bins in shower areas with regular removal and disposal
• A customer notice should be displayed for users explaining the enhanced cleaning regime and cleaning/monitoring times with a staff checklist for completion and information. The notice should also inform users to carry out the following hygiene/cleaning requirements.

Communal shower guidelines for those using shared showers and sinks:

• After you have finished using the shower/changing or sink area you should clean the areas you have come into contact with using the materials provided
• Let the shower or taps run for 30 seconds after use prior to cleaning
• When cleaning showers and sinks wear disposable gloves and a disposable plastic apron
• Disinfect by wiping down the shower door handles (inside and out), shower controls and any other surfaces touched by hand with a disposable cloth dampened with the cleaning solution provided
• Avoid creating splashes when cleaning
• Dispose of used cloths and materials accordingly in the bins provided
• Report any issues immediately to the management of the facilities.

More information on cleaning in non-healthcare settings.

Notes on Legionnaires disease

It is important to undertake a risk assessment for Legionnaires disease in relation to the water systems on site including showers. Advice is available on the gov.je website.

Clubhouses

Indoor spaces, including club houses – should be risk assessed in terms of adequate ventilation of fresh air before allowing public access.

Particular attention should be paid to any H&S requirements and risk assessment that a business, club or organisation might ordinarily undertake.

Club Bars

From 1 July 2020, pubs and bars can open for a seated service following public health guidelines. Sports club bars should follow the guidance for food and drink services.

Please follow the requirements related to your type of license.

Contact Tracing

Sports clubs, associations, businesses, and organisations are strongly encouraged to keep a record of attendance, including requesting the contact details of customers/guests/participants where possible.

This may mean introducing a new process where previously people have not been asked to share their contact details, where proportionate and practical to do so.

Risk Mitigation

Examples of risk mitigation regarding COVID-19 transmission may include:

• Moving highest risk activities outside or increase ventilation opportunities.
• Considering the intensity level of the activity.
• Limiting the duration of higher risk manoeuvres or play perhaps adapting training exercises and minimising ‘match-play’ time within training sessions.
• Increasing physical distancing and operating at lower capacity to increase ventilation in spaces.
• Decreasing the number of participants to create more space per participant and decrease the overall number of people involved.
• Setting up distinct training and competition groups to minimise the number of individuals that can potentially be exposed.

Preparing to open

Before you resume or continue business activity at Level 1, there will be a number of adjustments required to your premises, the way that you work and the services that you provide.

In developing a specific plan for your setting consider:
• Ensuring your plan, processes and systems meet the overarching public health requirements and the general principles around physical distancing, exercise intensity and amount of close contact for the particular sport or activity.
• Ensuring your plan, processes and systems meet the overarching advice for businesses and outdoor / indoor workplaces.
• Ensuring safe facility and participant practices, like hygiene practices and limiting shared equipment as much as possible.
• Being prepared for the management of an individual with COVID-19 symptoms.
• How you will administer first aid to someone.
• If a venue with multiple functionalities, in addition to the primary activity, e.g. food areas, retail, can safely open all of its services and at what capacity.
• Where premises have remained closed or have operated at a reduced level during the lockdown period, appropriate health and safety checks should be conducted prior to reopening. This includes being Legionella aware.
• How you will manage premises, toilet facilities, showers and changing rooms to maintain hygiene and physical distancing.
• Encouraging individuals to take reasonable personal responsibility when taking part in physical activity e.g. using their own equipment, water bottles and towels etc as much as possible.
• Establishing protocols for rotating or sanitising any shared equipment.
• Maintaining rigorous cleaning procedures and ensuring staff carry out regular cleaning of high-contact touch points throughout the premises.
Lockers may be used but particular attention should be paid to maintaining frequent and sufficient hygiene between users.
Touch points of equipment should be cleaned immediately after use – this can be done either by the customer/user or staff NB this is in addition to the cleaning schedule.
Physical distancing and cleanliness will be promoted by the instructor(s) at the beginning and throughout all classes and activities.
Small group classes will be organised in a series of formations to comply with physical distancing, with appropriate spacing between participants monitored by the instructor throughout the class/activity.
• We recommend a sufficient gap between users of rooms to allow for the settling of aerosols (minimum 10 minutes) and then time to allow for the necessary cleaning, sanitising and drying of equipment, touch points and hard surfaces.
• Ensure that the period of time between classes does not cause bottlenecks of users / customers in waiting areas where physical distancing might become difficult.
Equipment (including mats etc.) will be cleaned in between use. This can either be done by the customer/user or staff member and monitored.
• All visitors/contractors should follow the physical distancing and cleanliness guidelines.
• You should also be mindful of information and stipulations from your insurers and national governing bodies of sport.

Jersey Sport Contacts

Please get in touch with us to discuss the issues surrounding COVID-19 for your sport:

• Sports that begin with letters A – M: please contact James Tilley, Head of Sport, Schools and Business, T. 757710
• Sports that begin with letters N – Z: please contact Catriona McAllister, CEO, T. 757714

Email us at: coronavirus@jerseysport.je

You can join the Jersey Sport mailing list to receive the latest updates direct to your email by sending a request to: coronavirus@jerseysport.je, please include:
• your name
• sport
• club/organisation

APPENDIX ONE

What is meant by low and moderate intensity physical activity

The stipulation of low or moderate intensity only at level one is important because the virus is spread between people through droplet transmission in the air as well as the many surfaces and touch points where droplets can land.

Heavy breathing, as a result of high intense activity raises this risk considerably and so activities that cause heavy breathing indoors are strongly discouraged and should not recommence.

To help you with your risk assessment we define physical activity intensities as follows: during low and moderate intensity physical activity, you should be able to comfortably talk and hold a short conversation.

This is further explained in the Rate of Perceived Exertion (RPE) Scale below:

Rate of Perceived Exertion

Scale Title Description
1 Very light activity Anything other than complete rest
2 to 3 Light activity Feels like you can maintain for hours, easy to breath and carry on a conversation
4 to 5 Moderate activity Feels like you can exercise for long periods of time, able to talk and hold a short conversation
6 to 7 Vigorous activity On the verge of becoming uncomfortable, short of breath, can speak a sentence
8 to 9 Very hard activity Difficult to maintain exercise intensity, hard to speak more than a single word
10 Maximum effort Feels impossible to continue, completely out of breath, unable to talk

Low to moderate intensity exercise is considered levels 4 to 5 or lower i.e. ‘very light activity’, ‘light activity’ and ‘moderate activity’ would be considered permissible at Level 2 of the Safe Exit Framework.

Anything from 6 and above, is considered ‘high intensity’ and ‘high risk’ for transmission and is strongly discouraged.

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